How do I enroll in BuyDIRECT?
BuyDIRECT is a service mark of The Bank of New York. Registered stockholders and interested first-time investors can enroll in BuyDIRECT by simply completing and signing a Plan enrollment form. To obtain an enrollment form and Plan brochure, please contact The Bank of New York toll-free at 1-866-22AVAYA (1-866-222-8292), or 1-212-815-3700 (Must Use Company Code 8267 When Prompted) (for international callers), or you can download the brochure and application here.
Who is the Plan Administrator?
BuyDIRECT is administered by The Bank of New York, not Avaya. Please review the "Terms and Conditions" contained in the prospectus and "Costs to Participants" for specific Plan features and fee schedules.
Is there a minimum initial investment?
For first-time share purchases by non-registered holders, the minimum initial investment amount is $1500 for a one-time purchase, or $125 for individuals who elect to make monthly direct purchases by Electronic Funds Transfer (EFT), plus a one-time service charge of $10 to open a new account. The minimum amount for initial investments by existing, registered shareholders in $125, plus a one-time service charge of $10 to open a new account.
How can I purchase additional shares?
You can easily purchase additional shares at any time by making optional cash payments for a minimum of $125. For each optional cash investment, Participants will incur transaction fees of $5.00 plus $0.12 per share. These fees include brokerage fees and commissions. The maximum investment amount per transaction is $10,000 and the maximum annual aggregate investment is $120,000 per calendar year.
Participants should be aware that the common stock price might rise during the period between a request for purchase, its receipt by the Plan Administrator, and the ultimate purchase on the open market. The Plan Administrator may, at its own discretion, accept written requests to revoke purchase instructions.
You can buy additional shares by enclosing a check or money order with the tear-off form found at the bottom of your account statement. Optional cash payments must be made by check drawn on a US Bank, in US currency, payable to "The Bank of New York - Avaya Plan." Third-party checks will not be accepted and will be returned to sender.
Mail the instruction form attached to the bottom of your statement, along with your check to the Plan Administrator, to:
The Bank of New York
P.O. Box 11039
New York, NY 10286-1039
In the event that a Participant’s optional cash investment check is returned unpaid for any reason, the participant will be charged a $35.00 return fee. Further, the Bank will immediately remove from the Participant’s account shares which were purchased in anticipation of the collection of such funds plus the return fee. These shares will be sold to recover any uncollected funds and the return fee. If the net proceeds of the sale of such shares are insufficient to recover in full the uncollected amounts plus the return fee, the Bank reserves the right to sell such additional shares from any of the Participant’s accounts maintained by the Bank as may be necessary to recover in full the uncollected balance plus the return fee. The sale of such shares may, in some cases, yield an amount greater than that required to recover in full the uncollected balance plus the return fee. If this occurs, only amounts in excess of $1.00 will be remitted to the Participant.
Can I make automated monthly investments?
Yes. Once enrolled in the Plan, participants may contact The Bank of New York to arrange for supplemental payments to be made automatically by Electronic Funds Transfer (EFT).
To arrange for EFT, please call:
1-866-22AVAYA (1-866-222-8292)
1-212-815-3700 (Must Use Company Code 8267 When Prompted)
(for international callers)
Or write to:
Avaya Inc.
c/o The Bank of New York
P.O. Box 11039
New York, NY 10286-1039
The minimum for automated monthly investments is $125. For each automated monthly investment, Participants will incur transaction fees of $2.50 plus $0.12 per share. These fees include brokerage fees and commissions. The maximum investment amount per transaction is $10,000 and the maximum annual aggregate investment is $120,000 per calendar year.
EFT payments are deducted monthly from the participant's designated account through any qualified financial institution that participates in the Automated Clearing House. Deductions are made on the 25th day of each month, or if such date is not a business day, the deduction will be made on the preceding business day. Amounts received will normally be invested on the next investment date after receipt of the funds.
In the event that a Participant’s EFT is returned unpaid for any reason, the participant will be charged a $35.00 return fee. Further, the Bank will immediately remove from the Participant’s account shares which were purchased in anticipation of the collection of such funds plus the return fee. These shares will be sold to recover any uncollected funds and the return fee. If the net proceeds of the sale of such shares are insufficient to recover in full the uncollected amounts plus the return fee, the Bank reserves the right to sell such additional shares from any of the Participant’s accounts maintained by the Bank as may be necessary to recover in full the uncollected balance plus the return fee. The sale of such shares may, in some cases, yield an amount greater than that required to recover in full the uncollected balance plus the return fee. If this occurs, only amounts in excess of $1.00 will be remitted to the Participant.
How are shares purchased?
Cash payments from all participants are commingled to purchase shares on the open market on any exchange on which Avaya common stock is traded. Purchases are usually made through BNY ESI & Co., Inc., a wholly owned subsidiary of The Bank of New York Company, Inc. The Bank will credit your account for the full and fractional shares (to four decimal places) purchased on your behalf.
The price per share cannot be determined prior to the purchase. For optional cash payments, purchases are made at least weekly. A transaction (advice) statement will be sent to you within five business days subsequent to each investment showing the purchase price adjusted to reflect the brokerage commission, service fees, and shares credited to your account.
Does the Plan allow safekeeping of certificates?
Yes, if you own Avaya stock in certificated form, you may elect to deposit the stock certificates into your Plan account for safekeeping with The Bank of New York. The Bank will credit these shares to your Plan account in book-entry form. You may, however, request a stock certificate from the Bank at any time.
To deposit certificates, send them to the Bank along with your completed, signed Plan Enrollment Form or with the tear-off portion from the bottom of your statement. The certificates and form should be sent via registered mail, return receipt requested and insured for 2% of the value of the shares, to the Plan Administrator at:
Avaya Inc.
c/o The Bank of New York
P.O. Box 11039
New York, NY 10286-1039
How can I sell my shares?
Under the terms of the Plan, you may instruct the Plan Administrator to sell any or all shares held in your account.
In no event will your sale order be executed on the day your order is placed. You should therefore anticipate a difference between the price of the stock on the date you place the order and the price at which the shares are sold.
Sale Orders via IVR System
The recommended method for placing sale orders is via the Interactive Voice Response (IVR) system. To place a sale order, telephone Shareholder Services at 1-866-22AVAYA (1-866-222-8292) and enter your Social Security Number or Taxpayer ID at the prompt. Select the menu option for sales. For security purposes, you will be asked to enter your account number. Daily sale orders are generally accepted until 6:00 pm Eastern Time. Sale orders placed via the IVR before 6:00 pm will generally be sold within two business days and in most cases sold the next business day.
Sales placed after 6:00 pm will be considered received the next business day*. The IVR is confidential, secure and provides a unique confirmation number for each transaction that you execute.
*Sales are subject to stock exchange holidays, early closings and Plan blackout periods.
Sale Orders by Mail
You may use the tear-off portion from the Plan statement that you receive from The Bank of New York to sell your shares. Complete and sign the tear-off portion and mail the instructions to the Plan Administrator at the following address:
Avaya Inc.
c/o The Bank of New York
P.O. Box 11039
New York, NY 10286-1039
Be certain that all listed participants sign the instruction form. You should retain the top portion of your statement for your records. Sale orders received by mail will be executed as promptly as possible after receipt. If you need a replacement statement, please contact Shareholder Services.
How are shares sold?
The Plan Administrator aggregates all requests to sell shares, then sells the total share amount on the open market through BNY ESI & Co., Inc., a wholly owned subsidiary of The Bank of New York Company, Inc. The shares are sold on any exchange on which the shares of Avaya are listed. Shares are normally sold daily.
The selling price will not be known until the sale is completed. The proceeds of the transaction, less applicable taxes withheld, fees or charges, will be mailed to you by first class mail within two business days after the trade settlement date. The trade settlement date is the third business day after the sale order is executed. The sale check will include a notice detailing the trade, as well as Form 1099-B, which should be retained for your tax records.
Participants should be aware that the common stock price might fall during the period between a request for sale, its receipt by the Plan Administrator, and the ultimate sale on the open market. Instructions sent to the Plan Administrator to sell shares may not be rescinded.
Can I request a certificate?
Yes, you may request that the Plan Administrator issue a certificate(s) for some or all of the shares held in your Plan. Simply fill out and sign the request form for issuance of a stock certificate as indicated on the bottom portion of your account statement or call the Plan Administrator at 1-866-22AVAYA (1-866-222-8292).
How can I transfer shares?
You can transfer shares in your Plan account at any time. Transfers can be made in book-entry or certificated form. Book-to-book transfers, which involve transferring shares from an existing participant account in the Plan to a new participant account, should follow the steps listed below.
Call the Bank's toll-free telephone number 1-866-22AVAYA (1-866-222-8292) and request a Plan brochure, enrollment form and stock power form. Complete the enrollment and stock power forms providing the full registration name, address and Social Security or Taxpayer ID number of the new participant. The enrollment form must be signed by the new participant(s).
The completed enrollment form should be sent along with a written request indicating the number of shares (full and fractional) which should be transferred to the new participant. All participants in the current account must sign the instructions and their signatures must be guaranteed by a bank, broker or financial institution that is a member of the Signature Guarantee Medallion program.
How can I terminate my participation in the Plan?
You may withdraw from the Plan simply by submitting notice of termination to The Bank of New York. Just complete the bottom portion of any statement or transaction advice with your instructions. Upon termination, you may elect either to receive your shares or to sell them. If you elect to receive them, a certificate for the full shares held in the Plan will be issued and any fractional shares held in the Plan will be sold. You will receive a check for the net proceeds from the sale of any full or fractional shares based on the current market value.
How do I contact the Plan Administrator?
BuyDIRECT is administered by The Bank of New York, the transfer agent for Avaya.
To obtain enrollment information, including a brochure and enrollment form, or to obtain information concerning your account, please contact the Bank at:
Toll-free number: 1-866-22AVAYA (1-866-222-8292)
For international calls: 1-212-815-3700 (Must Use Company Code 8267 When Prompted)
Or write to:
Avaya Inc.
c/o The Bank of New York
P. O. Box 11033
New York, New York 10286-1033
For sales, liquidations, transfers, withdrawals or optional cash investments, mail instruction form (please use bottom portion of advice or statement) to:
Avaya Inc.
c/o The Bank of New York
P.O. Box 11039
New York, New York 10286-1039
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